Ensuring Mailbox and OneDrive Access Post-Termination

To support business continuity, HyperSync provides a structured and secure method for maintaining access to a terminated user’s mailbox and OneDrive. This feature is critical for organizations needing to access important business communications and documents after an employee departs.

Default Access Period and Extensibility

By default, Identity Panel retains access for a terminated user's manager or designated successor for 15 days after termination. This period ensures a smooth transition of responsibilities and uninterrupted access to critical files and communications. During this window:

• Access to the user’s mailbox and OneDrive can be retained via identity-linked entitlements.

• Managers can search or retrieve content needed for ongoing projects.

• Compliance with organizational record-keeping policies is maintained.

Organizations can extend this 15-day window as needed. Extensions are handled through configurable approval workflows in the Identity Panel Suite. These workflows can:

• Route extension requests to HR, compliance officers, or IT admins.

• Log approvals for audit purposes.

• Automatically revoke access at the end of the approved period.

Seamless Identity Lifecycle Management

This feature integrates with Identity Panel's broader Joiner/Mover/Leaver (JML) lifecycle management. When an employee is marked as a “leaver”:

• Identity Panel updates associated systems in real time via HyperSync Panel.

• Access policies shift ownership or revoke entitlements based on defined rules.

• Time-limited delegations are granted to successors, ensuring no disruption in workflows.

This approach balances business continuity with security and compliance by ensuring that access is temporary, auditable, and governed by policy.

By automating access continuity and oversight, Identity Panel helps organizations reduce operational risk while meeting security and compliance requirements.