Managing Employee Access During Leave: Automated Access Control with Identity Panel

SoftwareIDM’s Identity Panel Suite automates and simplifies the management of employee identities and system access during various types of leave, such as maternity, sick, long-term absence, and garden leave. This is a critical feature for organizations focused on maintaining operational security, minimizing risk, and ensuring compliance with internal access policies.

When an employee’s leave status changes, the system automatically adjusts their access based on predefined policies. These configurations take into account the employee’s role, department, and the nature of their leave. For example, an employee on garden leave may retain access to pay and benefits systems but lose access to internal collaboration tools and confidential files. All of this is enforced without manual intervention, reducing the administrative burden on IT and HR teams.

Policy-Based Automation and Fine-Grained Control

Key to this functionality is the use of Just-in-Time (JIT) Policies and Criteria Policies within the Access Panel module. These allow organizations to:

• Define rules based on user attributes (like leave type or department)

• Dynamically include or exclude users from specific entitlements

• Set temporary or conditional access to systems and resources

In tandem, HyperSync Panel provides real-time synchronization and propagation of changes across systems such as Active Directory, Microsoft Entra ID, and HR platforms. This ensures access changes are executed promptly and accurately when a leave status is updated.

Additionally, Service Panel supports manual overrides and workflows when exceptions or ad hoc adjustments are needed, ensuring flexibility without compromising governance.

Full Audit Trail for Compliance and Governance

Every change made to an employee’s identity or access rights is logged in Identity Panel’s Continuous History and Time Traveler audit tools. These logs:

• Capture who made the change, what was changed, and when

• Support compliance with industry standards and internal governance policies

• Provide defensible records for audits, HR inquiries, and security reviews