When a new employee is added in Workday, Identity Panel automatically detects this update and begins the provisioning process. This ensures new hires receive the appropriate access without manual intervention.
How Identity Panel Detects New Hires
Identity Panel uses data ingestion and synchronization features to detect new records in Workday. The process includes:
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Data Scan: A scheduled or event-driven scan retrieves the new hire information from Workday.
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Join Rules: The new record is matched to the identity graph using pre-defined join rules.
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Hyperverse Update: The identity graph is updated to include the new individual.
Automatic Request Creation
Once the new identity is successfully recognized:
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A Request Policy in Access Panel evaluates the new user’s details, such as job title, department, or location.
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If the criteria are met, a Just-in-Time (JIT) Policy or Panel Action triggers the creation of a provisioning request.
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These requests initiate access assignments such as:
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Active Directory accounts
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Email setup
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Group memberships
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Application access
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Business Benefits
This automated approach reduces onboarding time and improves security by applying consistent, policy-based access controls. New employees are equipped with the right tools from their first day, helping them be productive immediately.
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